Human Resources Specialist

Also called: Career Development Specialist, Career Specialist, Certification Specialist, Contract Recruiter, Corporate Recruiter

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Human resources specialists recruit, screen, interview, or place individuals within an organization. May perform other activities in multiple human resources areas.

Interpret and explain human resources policies, procedures, laws, standards, or regulations.
Hire employees and process hiring-related paperwork.
Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
Review employment applications and job orders to match applicants with job requirements.
Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
Schedule or conduct new employee orientations.
Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
Confer with management to develop or implement personnel policies or procedures.
Contact job applicants to inform them of the status of their applications.
Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
Interview job applicants to obtain information on work history, training, education, or job skills.
Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
Analyze employment-related data and prepare required reports.
Advise management on organizing, preparing, or implementing recruiting or retention programs.
Develop or implement recruiting strategies to meet current or anticipated staffing needs.
Administer employee benefit plans.
Schedule or administer skill, intelligence, psychological, or drug tests for current or prospective employees.
Conduct reference or background checks on job applicants.
Review and evaluate applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes.
Evaluate recruitment or selection criteria to ensure conformance to professional, statistical, or testing standards, recommending revisions, as needed.
Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
Evaluate selection or testing techniques by conducting research or follow-up activities and conferring with management or supervisory personnel.

Work Context

Telephone — 100% responded "Every day".
Electronic Mail — 100% responded "Every day".
Face-to-Face Discussions — 96% responded "Every day".
Indoors, Environmentally Controlled — 97% responded "Every day".
Contact With Others — 80% responded "Constant contact with others".
Work With Work Group or Team — 81% responded "Extremely important".
Letters and Memos — 63% responded "Every day".

Structured versus Unstructured Work — 52% responded "Some freedom".

Freedom to Make Decisions — 50% responded "A lot of freedom".

Importance of Being Exact or Accurate — 64% responded "Extremely important".

Impact of Decisions on Co-workers or Company Results — 55% responded "Very important results".

Spend Time Sitting — 50% responded "Continually or almost continually".

Coordinate or Lead Others — 72% responded "Very important".

Frequency of Decision Making — 58% responded "Every day".

Frequency of Conflict Situations — 41% responded "Every day".

Importance of Repeating Same Tasks — 35% responded "Important".

Time Pressure — 50% responded "Once a week or more but not every day".

Deal With External Customers — 47% responded "Extremely important".

Responsibility for Outcomes and Results — 40% responded "Moderate responsibility".

Spend Time Making Repetitive Motions — 42% responded "About half the time".

Responsible for Others' Health and Safety — 36% responded "Very high responsibility".

Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls — 33% responded "Continually or almost continually".

Deal With Unpleasant or Angry People — 35% responded "Once a month or more but not every week".

Public Speaking — 35% responded "Once a week or more but not every day".

Work Activities

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Detailed Work Activities

Evaluate personnel practices to ensure adherence to regulations.
Evaluate effectiveness of personnel policies or practices.
Prepare operational reports.
Verify application data to determine program eligibility.
Discuss business strategies, practices, or policies with managers.
Inform individuals or organizations of status or findings.

Coordinate personnel recruitment activities.

Administer personnel recruitment or hiring activities.

Coordinate personnel recruitment activities.

Explain regulations, policies, or procedures.

Conduct eligibility or selection interviews.

Update knowledge of legal or regulatory environments.

Coordinate personnel recruitment activities.

Maintain data in information systems or databases.

Train personnel on managerial topics.

Administer personnel recruitment or hiring activities.

Develop training materials.

Train personnel to enhance job skills.

Administer personnel recruitment or hiring activities.

Advise others on human resources topics.

Coordinate personnel recruitment activities.

Evaluate personnel practices to ensure adherence to regulations.

Advise others on business or operational matters.

Evaluate effectiveness of personnel policies or practices.

Discuss business strategies, practices, or policies with managers.

Review license or permit applications.

Perform human resources activities.

Administer compensation or benefits programs.

Personnel and Human Resources

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Clerical

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Administration and Management

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Speaking

Talking to others to convey information effectively.

Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing

Communicating effectively in writing as appropriate for the needs of the audience.

Oral Comprehension

The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression

The ability to communicate information and ideas in speaking so others will understand.

Written Comprehension

The ability to read and understand information and ideas presented in writing.

Oral Comprehension

The ability to listen to and understand information and ideas presented through spoken words and sentences.

Written Comprehension

The ability to read and understand information and ideas presented in writing.

Oral Expression

The ability to communicate information and ideas in speaking so others will understand.

Speech Recognition

The ability to identify and understand the speech of another person.

Deductive Reasoning

The ability to apply general rules to specific problems to produce answers that make sense.

Problem Sensitivity

The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Written Expression

The ability to communicate information and ideas in writing so others will understand.

Problem Sensitivity

The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Written Expression

The ability to communicate information and ideas in writing so others will understand.

Speech Clarity

The ability to speak clearly so others can understand you.

Deductive Reasoning

The ability to apply general rules to specific problems to produce answers that make sense.

Speech Clarity

The ability to speak clearly so others can understand you.

Speech Recognition

The ability to identify and understand the speech of another person.

Near Vision

The ability to see details at close range (within a few feet of the observer).

Near Vision

The ability to see details at close range (within a few feet of the observer).

Information Ordering

The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Inductive Reasoning

The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Information Ordering

The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Inductive Reasoning

The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Category Flexibility

The ability to generate or use different sets of rules for combining or grouping things in different ways.

Category Flexibility

The ability to generate or use different sets of rules for combining or grouping things in different ways.

People interested in this work like activities that include ideas, thinking, and figuring things out.

They do well at jobs that need:

Achievement/Effort

Persistence

Initiative

Leadership

Cooperation

Concern for Others

Social Orientation

Self Control

You might use software like this on the job:

Map creation software

ESRI ArcGIS software

Electronic mail software

IBM Notes
Microsoft Outlook

Human resources software

Oracle Taleo
ADP Workforce Now
Technomedia Hodes iQ
TempWorks
Monster.com
Walling Info Systems Recruiting Wizard
iApplicants
Resource Edge TalentHook Sphere
VCG Pointwing
Trovix
Trovix Recruit
Taleo Enterprise Talent Management Suite
TalentHook
PostingPal
PowerPlace Professional
SAP ERP Human Capital Management
Recruiting Wizard
Recruitment management software
Recruitpoint.net
RecruitTrack
Resume converter software
Resume extraction and search software
Resume processing software
Safari Software Products Safari
Post Once
Post My Jobs
Talent Technology Talemetry
Talent Technology Resume Mirror
Talent Technology HireDesk
StaffingSoft Staffing Edition
Staffing Solutions Enterprises Staff Matrix
Silk Road technology OpenHire
Sendouts Recruiting
ResumeRobot
Ad Cast
BrightMove Applicant Tracking System
Bullhorn
Bullhorn Applicant Tracking System
Candidate screening software
Candidate tracking software
Careerbuilder.com
Cluen
Cluen Encore
COATS
COATSsql
CVTracer
Data Frenzy
DGCC.com RecruitTrack
Ellucian Banner Human Resources
Bond International Software Bond StaffSuite
Bond International Adapt Staffing
BlackDog Recruiting
Adobe Systems Adobe Human Capital Application Solution Accelerator
Applicant tracking software
Arbita OnePost
Arbita OneWorld
AST Staff Matrix
Background checking software
Blackdog
eQuest
InfoGIST Platinum Recruiter
Intelius
Intelligent Algorithms InfoGIST Platinum Recruiter
Job Match iApplicants
Job posting software
Kronos Workforce HR
Lawson Human Resource Management Suite
Main Sequence Technologies PCRecruiter
Main Sequence Technologies PCRecruiter ResumeInhaler
Micro J Systems PcHunter
Microj Systems PcHunter
Industrial Code Recruitpoint.net
ICIMS
GoBackgrounds
HireAbility ResumeParser
HireLogic PowerPlace
HRM Direct
HRMDirect
Human resource information system HRIS
Human resource management software HRMS

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